Empowering Board Members to Show Up – 8 Simple Steps

09/06/2010 at 09:30 6 comments


I don’t know about you, but lately I have been hearing a lot of:

“I don’t know if we will have quorum at the Board meeting.”
“No one RSVPd for the Board meeting, so we don’t know who will show up.”
“Why don’t Board members show up at our Board meetings?”
“Isn’t this the second, third, fourth Board meeting that person has missed?”

This is a partnership. We all have responsibility to the organization, people and community we serve. Here are some suggestions to empower your Board to show up! (Next week: Talking with  Board members about expectations!)

  1. Create a calendar of Board meetings in advance
  2. Email materials 10 days prior to the Board meeting – Use Constant Contact or another email program that allows you to track receipt, opens, clicks to materials
    • Post materials through Google Docs or a secure place on your website they can access
    • Offer those materials necessary for the discussion at the Board meeting
  3. Require a RSVP or let them know you will expect them unless you hear from them by a certain date
    • There is a difference between excused and unexcused absences
  4. Call every Board member two – three days before the Board meeting with the following messages – Director of Development, Executive Director or Board Chair should do this
    • Remind them about the Board meeting, date, time and location
    • Looking forward to seeing them
    • Be sure they received and reviewed the materials
    • If they are on the agenda – are they prepared or need any assistance
    • Note all comments in your database so there is record for the Board and organization
  5. At the Board meeting report on absences as a part of the minutes
  6. After the Board meeting follow up by phone and in person with
    • Those who did not show up (unexcused)
    • Those who were unable to attend
  7. Send Board meeting minutes within seven to ten days of the Board meeting
    • Note action items, deadlines
    • Follow up, follow up, follow up
    • If it’s not important to staff, it’s not important to the Board
  8. Start over…..

Check out my website for Board resources you can use. They will be available until June 16th!  Leave a comment and I will email you a free copy the Talisman Tool Box: Empowering Your Board to Fundraise.

Add to FacebookAdd to DiggAdd to Del.icio.usAdd to StumbleuponAdd to RedditAdd to BlinklistAdd to TwitterAdd to TechnoratiAdd to FurlAdd to Newsvine

Entry filed under: Board Development, Engaging Volunteers, Resources You Can Use!. Tags: , , .

Is Your Nonprofit Hiring? – Interview Tips You Can Use The Cara Program

6 Comments Add your own

  • 1. Mazarine  |  09/06/2010 at 23:58

    Thank you for this very helpful list of resources!

    I would add: Make the board serve on the fundraising committee before being able to come on the board.
    It makes it exclusive, which increases the likelihood that they’ll show up, because they’ve put more effort into it, AND it shows them that this is why they are here, and hopefully gives them the momentum and experience to keep fundraising after they get on the board.

    Mazarine
    http://wildwomanfundraising.com

    Reply
    • 2. Barbara Talisman  |  11/06/2010 at 00:47

      Mazarine (You wild woman you!)
      Thanks for commenting! I agree, although I would broaden it to include committee service in general. Test em out…see if it works. In many cases where it is a small Board….no need for a development committee…just an excuse to point fingers at someone else and ask, “How’s the fundraising going?” when it is the responsibility of the entire Board.
      Thanks again. Talisman Tool Box on its way!
      Barbara

      Reply
  • 3. Marion Conway  |  09/06/2010 at 21:25

    Hi Barbara,

    This is a great post with good sound advice for turning around poor board attendance. I firmly believe having and publishing in advance an agenda – not just a generic one – but with topics that will get the attention of Board members to let them know that important business is on the agenda – is also a key ingredient.

    Marion

    Reply
    • 4. Barbara Talisman  |  11/06/2010 at 00:45

      Marion,
      Thanks so much. Great suggestion. I always suggest a topic for discussion, real discussion about the org, planning or advice on an issue. Send info in advance if required. This will give meetings purpose and a scheduled opportunity for all to participate. But as you said, needs to be planned in advance.
      Thanks again for commenting! Talisman Tool Box on it’s way!
      Barbara

      Reply
  • 5. Lisa Brachman  |  09/06/2010 at 12:58

    Thanks for the very practical suggestions. I especially like the communication suggestions and the idea of cultivating board members as opposed to assuming that they are “on board” because they are already serving.as leaders of the organization.

    Reply
    • 6. Barbara Talisman  |  09/06/2010 at 16:52

      Lisa,
      Thanks for reading, writing and your comments. I am glad you found the post and resources useful. Talisman Tool Box is on its way!

      Reply

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s

Trackback this post  |  Subscribe to the comments via RSS Feed


Enter your email address to follow this blog and receive notifications of new posts by email.

Categories

Barbara’s Twitter Feed


Beyond Melbourne

Food Travel Markets Artists

Annual Fund Lab

The Annual Fund Isn't Annual At All

Gippsland Unwrapped

Zero waste, plastic free and no palm oil. My life 'unwrapped' in Gippsland.

www.positivityblog.com/

Just another WordPress.com site

nonprofitleadership

Leaders Not Managers

Susan Sink

life on these 80 acres

The Net Naturalist

A field guide to social media.

Good By Choice

philanthropy. kindness. insights. observations

Pretty Prints & Paper

Using the bullet journal and calligraphy to cultivate an intentional life

Passion Themed Life

multi-passionate mom learning as i go

buckwhiteboys

Life with Labs in Las Vegas

No Small Change

All things pertaining to communications, from the bunch of us at Barapani

Activate Learning Solutions

Learning Solutions that Activate Performance in Your Company

Clay Myers-Bowman

Producer, Photographer & Fundraising Consultant

Startups and Burritos

Mostly about startups but sometimes about burritos too.

Nonprofit Nate

Helping people help causes.

Talisman Thinking Out Loud

#Fundraising - Nonprofit Management - Food

%d bloggers like this: